It’s no secret that email can be a pain. Inboxes are overflowing, messages are unread, and important emails can get lost in the shuffle. As someone who sends a lot of email, you probably want to do everything you can to make your messages as painless as possible for your recipients. Here are a few tips to make your email recipients hate you less.
Keep it short and sweet
Nobody likes a long, rambling email. If you can, keep your messages short and to the point. Your recipients will appreciate it, and they’ll be more likely to actually read what you have to say.
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Get to the point
Don’t beat around the bush – get to the point of your email as quickly as possible. Your recipients will appreciate your directness, and they’ll be more likely to pay attention to the rest of your message.
Use bullet points
If you have a lot of information to convey, use bullet points to make it easier to digest. This will make your email more skimmable, and your recipients will be able to find the information they’re looking for more easily.
Use proper grammar and spelling
This should go without saying, but using proper grammar and spelling will make your email more professional and easier to read. Your recipients will appreciate your attention to detail, and they’ll be more likely to take you seriously.
Don’t use all caps
Using all caps in your email is the equivalent of shouting, and it’s just plain annoying. Save all caps for when you really need to emphasize something, and your recipients will thank you for it.
Avoid using too many exclamation points
Exclamation points are great for emphasize, but using too many of them makes you look unprofessional and childish. Use them sparingly, and only when necessary.
Don’t overuse emoticons
Emoticons can be a great way to add some personality to your email, but overusing them makes you look unprofessional. Use them sparingly, and only when they actually add something to your message.
Use a professional signature
If you’re sending email from a professional account, make sure to include a professional signature. This will include your name, title, and contact information, and it will make you look more credible and trustworthy.
Don’t use a generic greeting
Using a generic greeting like “Dear Sir or Madam” or “To whom it may concern” makes you look lazy and unprofessional. Take the time to find out the name of your recipient, and use it in your greeting. They’ll appreciate the personal touch.
Proofread your email
Before you hit send, take a few minutes to proofread your email. This will help you catch any mistakes, and it will make your email look more polished and professional.
By following these tips, you can make your email recipients hate you less. Just remember to keep it short, sweet, and to the point, and you’ll be on your way to becoming the email master.